By Roy L. Wesley
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Additional info for A Guide to Internal Loss Prevention
Another problem with assets is that they may become obsolete, and are then discontinued. It is c o m m o n for an older piece of equipment to be taken off the production line and relocated to another section of the floor, out of the way, although it is neither broken nor unusable. Management often anticipates resale through a salvage program, but unfortunately, this seldom happens. Because of lack of attention to detail, the equipment is sidelined without notifying asset accountability. Therefore no one pays attention to this asset, which may have cost $50,000 when new.
Take care to see that those responsible don't start putting markings on things that really don't deserve to be classified. This has happened, especially in government, and it has taken years and many dollars to u n d o the mismarking. Accountability It is essential to know what you have created: How many pages are contained within the document? How many documents have you created? " Each document must have a control number on it. If ten documents are to be created, all concerning the same information, the numbering can be a base number, with a subsequent series.
The carbon ribbons from the typists, the carbon paper, anything that has to do with the project must be protected. Classification For want of a better word, the term classification is borrowed from the Industrial Security Program. This term means assigning the degree of protection necessary to alert users that the material must be handled specially. The Defense Department uses the terms Top Secret, Secret, Confidential. Industry uses terms such as, but not limited to, Highly Proprietary, Sensitive, For Eyes Only, Special Permission Required.